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Enumclaw Jr. Wrestling

Club By-Laws

ENUMCLAW JUNIOR WRESTLING (EJW)

CONSTITUTION AND BY-LAWS

ARTICLE 1: The organization shall be Known as the Enumclaw Junior Wrestling (EJW) located in the city of Enumclaw, Washington

ARTICLE 2: PURPOSE, MISSION, AND OBJECTIVES

SECTION 1: To promote interest in the sport of wrestling among parents and the youth in the Enumclaw community. 

SECTION 2: To supervise, sponsor and financially assist a disciplined and competitive program of wrestling. 

SECTION 3: To develop in members the ideals of good sportsmanship, honesty and respect for authority. 

SECTION 4: To stress the concept of parents and children working and playing together in all club activities so that the family may be strengthened in the process. 

ARTICLE 3: MEMBERSHIP

SECTION 1: A youth desiring active membership will be registered at the first club activity that he/she attends and reviewed at the next meeting of the club officers. All youth members must first have a USA wrestling card, and valid waiver/other forms completed. 

SECTION 2: If one or more youths in a family are members, the adults in the at family are considered members of the club and shall have attendance privileges at the OPEN board meetings. 

SECTION 3: The EJW can assess Annual Membership dues for each youth member. The amount will be determined by the board and will include the cost of each Youth member’s USA Wrestling Card. Members, youth and adults may also be required to participate in fundraising activities deemed necessary and set up by the Board. The Board reserves the right to waive the annual dues and fundraising for any member. 

SECTION 4: Coaches, Board Members, and those approved by the Board will also be considered members. 

SECTION 5: Coaches will be considered members after the following: Background Checks, and SafeSport training successfully completed; Proof of a USA Wrestling Coaches Card; and Board Approval. 

SECTION 6: Adult members and Coaches may petition for voting privileges in writing, to be voted on by the existing Board.

SECTION 7: Memberships shall be from September 1through February 28th. 

SECTION 8: Any standing member in the community can be an officer or board member. 

SECTION 9: All members are subject to background checks. 

ARTICLE 4: OFFICERS

SECTION 1: The officers for the Board of Directors shall be: 1- The President; 2- The Vice President; 3- The Secretary: 4; The Treasurer; and 5- The Head Coach

SECTION 2: Any existing member of the Club can serve as an officer. 

SECTION 3: Officers will be elected by a vote of the Board of Directors, and those members with voting privileges. 

SECTION 4: Officers shall hold office until; 1- the successor is duly elected; 2- death or disability; 3- resignation or 4- removed from office by a majority of all voting board members (majority being 50% plus one). 

SECTION 5: Duties of the President- The president shall supervise all business affairs and enforce all the rules of the club. He/she shall preside over all business meetings and ensure that an orderly and complete 3 meeting is conducted. He/She will be responsible for interviewing possible volunteer coaches, and those looking for the position of head coach. The President may be the signer on checks issued on behalf of the club. The President must have two years on the board. 

SECTION 6: Duties of the Vice President- The VP shall assist the president in the performances of his/her duties. In the absence of the president, the VP shall perform the duties of the president. The VP shall also perform other duties as assigned by the president. The VP may be a signer of checks issued on behalf of the club.

SECTION 7: Duties of Secretary- The Secretary records the minutes of all meetings and prepares a copy of such minutes for the permanent record before the next meeting or club publication. The Secretary is responsible for membership lists, updating records, providing coaches with current copies of USA Wrestling Membership Cards and Waivers. The Secretary is responsible for the correspondence of the club and filing 505 reports annually (by Oct 31st). 

SECTION 8: Duties of the Treasurer- The Treasurer maintains the financial records of the club and prepares checks as directed by the board or president. The Treasurer shall make deposits and give a current financial report at each meeting. The Treasurer may be the signer of checks issued on behalf of the Club. The Treasurer shall prepare a financial budget based on previous years and file the 990 by March 15th annually. 

Section 9: Duties of the Head Coach- The Head Coach is considered an Officer of the Board of Directors for the EJC. He/She will be responsible for scheduling volunteer coaches for adequate supervision for practices; planning and instructing wrestling techniques throughout the season; organizing coaches and delegating responsibilities at practice and tournaments; and scheduling Club tournaments for attendance and communicating of issues with eh President; positive, productive communication with parents; and encouraging and positive interactions with the youth members. 

ARTICLE 5: Board of Directors

SECTION 1: The Board of Directors shall be the principle governing body of the club and shall be responsible for managing the affairs of the club.

Duties Include: 1- Authorize expenditures, within limits, fixed by the corporation; 2- Act on behalf of the organization on all ordinary matters between meeting; 3- Supervise the work of the officers, coaches, committees, and those appointed to specific duties;  4- Be responsible for the operations of the EJC; 5- Approve memberships each season; and 6- Organize fund-raising activities. 

SSECTION 2: The Board of Directors shall consist of the Five (5) elected officers of the organization and at least two (2) members at large after the first full year of operation. 

SECTION 3: The size of the Board of Directors may be changed by a majority vote of the Board. A majority consists of 50% plus one voting member. 

SECTION 4: Candidates for the Board of Directors shall be active, engaged members of the EJC: Have expressed interest in serving on the board, complete a formal interview with an appointed board member, understand the requirements, expectations and be able to fulfill the duties, responsibilities and serve on committees as needed. The Board of Directors will vote, and the candidate will be notified. Board Members who are not active and engaged (meaning attends meetings and respond to emails/texts when needed) will resign their position. 

ARTICLE 6: Meetings

SECTION 1: The Board of Directors shall meet as necessary to conduct orderly business of the club. If a board member is unable to attend a meeting, they should contact the secretary or president prior to the meetings. 

SECTION 2: Upon notification by the President, the Secretary shall notify all members by telephone, text message or email of the time and place of all meetings other than those regularly scheduled. Meetings shall be held on an agreed upon day, a minimum of 3 times annually. 

SECTION 3: All meetings shall be run in an orderly manner. They will be conducted according to Washington state Laws regarding the meetings of a Non-Profit Organization.  

SECTION 4; Meetings shall be held in person if possible. Only one (1) of the 3 annual meetings can be held remote via phone or over the internet. Emergency meetings for board member votes can be held via phone or conference calls. 

ARTICLE 7: QUORUM

SECTION 1: A quorum shall consist of 50% plus one of the members of the Board of Directors. Except as otherwise provided under the articles of incorporation, these bylaws, or provisions of law, no business shall be considered by the Board of Directors at any meeting at which the required quorum is not present, and the only motion which the chair shall entertain at such meeting is a motion to adjourn. A 50% plus on majority vote of the Board of Directors is necessary to amend, add or replace any article in these by-laws. All changes require a vote from two (2) different meetings. 

ARTICLE 8: ELECTIONS

SECTION 1: Elections for a new officer will be held at the conclusion of the PCJWL Post Season. 

SECTION 2: The current serving members of the Board of Directors will meet to discuss vacant positions and nominee’s potential candidates for those roles. Nominees must first be contacted and express interest for discussions to continue. 

SECTION 3: A private vote will be taken by existing board members, with counting being conducted by the secretary during the meetings. 

ARTICLE 9: FINANCES

SECTION 1: Contracts- Only the Board of Directors may authorize contracts on the part of the organization with the Majority Vote. 

SECTION 2: Loans- No Loan may be contracted on behalf of the club and no evidence of indebtedness shall be issued in its name. 

SECTION 3: Purchases- Any Purchase over $2000 must be voted on by the board of directors and approved by Majority Vote. Debit Card Purchases made for the club or on the club’s behalf must have a receipt and be turned over to the treasurer. 

SECTION 4: Deposits- All funds for the club not otherwise employed for its purpose shall be deposited from time to time to the credit of the club in such banks or other depositories as the Board of Directors may select. 

SECTION 5: Financial Audits- The Board of Directors will appoint a qualified member or agent to conduct an annual audit of the income and expenses of the organization to be done in the month of March by at least 2 people of the general membership. 

SECTION 6: Dissolution- In the event the EJW dissolving as a nonprofit organization, all assets and funds will be donated to the Enumclaw High School Wrestling Program. 

SECTION 7: Bank Members- The President, Head Coach and Treasurer will be the officers to be on any bank account help by the EJW. 

SECTION 8: Financial Mail- All club financials shall be sent to the club’s current PO Box 

ARTICLE 10: CODE OF CONDUCT

SECTION 1: APPLICATION OF THE RULE-The rules of conduct shall apply to all competitive Board members, members, affiliated members, officers, coaches, charted club, and individuals associated with the EJW. It is the expectation of the EJW that all individuals and organizations affiliated with it in any manner shall conduct themselves in the most honorable, courteous and sportsmanlike fashion. 

SECTION 2: RULES OF CONDUCT-

 1-Neither the bylaws of the EJW nor any segment thereof shall be violated. 

2- No person or organization shall perform or allow willful, flagrant or repeated destruction of personal or public property. 

3- No person or organization shall use or permit the use of abusive or threatening language or conduct toward any tournament official, EJW official, United States Wrestling Official, official, wrestler, parent or coach. If a parent, athlete or coach of the EJW has concerns of another club(s) or Coach(es) conduct, language or other alarms, this shall be brought to the attention of the head coach or his designee at the tournament immediately, and the president of the board within an appropriate timeframe.

4- No person affiliated with the EJW shall conduct themselves in an unsportsmanlike fashion or allow unsportsmanlike behavior.  

5- No Person affiliated with the EJW shall conduct an act of theft or allow an act of theft to be perpetuated. 

6- No alcohol, drugs or use of tobacco will be allowed by any competitive member in or on the premises of any and all facilities where a WSWA, USA Wrestling or PCJWL sanctioned events are in progress. Drugs approved or prescribed by proper medic al personnel for use by a competitive member shall be exempted.   

7- No person or organization shall knowingly falsify or permit the falsification of any documentation relative to the EJW, PCJWL or sponsored functions

8- No person or organization shall participate in or permit fighting or physical abuse. 

9- No person or organization shall participate in or permit any act of cheating

10- No person or organization shall conduct any act, or permit any act to be conducted, not specifically stated herein, that may endanger any person or property tangible or intangible. 

11- No person or organization shall participate in or permit the use of any lewd, obscene, or pornographic materials nor promote an illegal actions or behaviors. 

SECTION 3: DISCIPLINARY ACTIONS

  1. Reporting: Infraction of the Rules of Conduct shall be reported to the appropriate action Head Coach, or Board President. Each report shall contain all pertinent names, date, locations and a detailed account of the infraction, prepared by the Head Coach, or Board President, of the event where the infraction occurred, or by any Board of Director, or any member of the EJW. In the event the infraction involves one or more minors, a copy of the initial report shall be mailed to the appropriate parent(s) or guardian(s) by the President or assigned agent. 
  2. Major Infraction: In the case of any major or serious infraction of the Rules of Conduct, the acting Head Coach, or the director of the event shall first comply with the rules of disqualification as defined by the National Federation of State High School Associations (NFHS), if applicable, or secondly shall eliminate the offender or offenders from the event and notify EJW member at the earliest opportunity. 
  3. REVIEW AND DISCIPLINE- The President shall review each infraction and take disciplinary actions based on the merits of each case. Such actions may include but are not limited to, reprimands, suspensions, or revocations of competitive memberships, coaches’ memberships, officials license, or elimination from any and all activities within the EJW authority. 
  4. APPEALS- Any person or organization may appeal the decision of the tournament director, or President to the Board of Directors of the EJW for review. Any appeal must be made in writing to the Board and shall be replaced on the agenda of the next Board meeting. The applicants may request, but shall not be guaranteed, a special meeting of the Board to review the appeal, and shall be liable for all expenses incurred by EJW and the members of the Board to convene such special meeting. A deposit of $100.00 shall be required to convening such special meeting, and any portion used to defray expenses shall be returned following the conclusion of such special meeting. In any case, the outcome of such a special meeting shall not be made known to appellant until all expenses have been reimbursed. 
  5. DISCIPLINE OF MINORS- In the case of disciplinary action taken against a minor or minors, the parent(s) or guardian(s) of such minor or minors shall be notified in writing by the Board. 
  6. REINSTATEMENT- All members, coaches, officials and clubs shall automatically be reinstated following the conclusion of any assessed suspension when approved by the Board. This shall be a majority vote of 50% plus 1 voting member. 

ARTICLE 11COACHES

SECTION 1: Coaches Training

  1. Potential coaches must first complete a background check through USA Wrestling and purchase a coach’s membership and provide a clear and acceptable background check for club recording. 
  2. Potential Head/Asst Head Coaches must complete either the copper or bronze level coach training offered by USA Wrestling. The training may be completed online or in person at a tea clinic. Upon completing the training, the EJW will reimburse the cost of the training. The training needs to be voted on by the Board, with a vote of 50% +1 voting member, and approved before the coach can sign up for the clinic. 
  3. Coaches will be considered coaches/volunteer coaches in training until copper or bronze level certification is completed. 
  4. Coaches must attend any meeting required by the Head Coach to instruct, make decisions for coaching of athletes, or to disseminate information. 
  5. Coaches should read and be familiar with the NFHS rule book.
  6. Coaches should participate in any coached clinic hosted by EJW.
  7. Coaches will sign and abide by these rules of conduct and submit to the secretary. 

ENUMCLAW JUNIOR WRESTLING

BOARD OF DIRECTORS, MARCH 8TH 2024